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When another Microsoft Outlook user grants you permission to his or her calendar, you can open it in Outlook. If you do not have permission, a permission request email message is sent to the other person.
Important: A Microsoft Exchange Server account is required.
Open a Shared Calendar
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On the File menu, point to Open, and select Other User's Folder...
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In the Folder Type list, choose Inbox, Calendar, or Address Book.
Note: In the new Outlook for Mac, you can only choose calendar.
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In the Search box*, type the name of the person who granted you access, select the person's name in the search results, and choose Open.
The shared Mail folder appears under folders.
The shared Calendar appears in the Folder pane under the Shared Calendars heading.
The shared Address Book appears in the Folder pane under the Shared Contacts heading.
* If search box does not let you type or if you are unable to search then you will need to send a test email from your Outlook to the shared mailbox email address and then close Outlook and reopen Outlook. After reopening the mailbox should appear in Mail folders.
Notes:
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If you receive the message "Outlook was redirected to the server autodiscover-s.outlook.com to get new settings for your account." choose Always use my response for this server and select Allow.
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Outlook for Mac currently supports only Full Access permissions for shared mailboxes. While you may able to add a shared mailbox with different permissions in certain scenarios, this configuration may not be fully supported.
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If you have a shared folder selected in the Folder pane, new items that you create are saved in that shared folder.
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To remove another user's shared folder from your Folder pane, hold down Control, select the folder, and then choose Remove Shared Account.
